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Office

E x c e p t i o n a l

OFFICE

Sharp MX-5500N

page 47 • September 21, 2006

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Scan

Scan Data Capture Productivity

Judging scan productivity is another difficult task. The

impact of the user on the overall process will be largely

determined by the amount of work required at the initial

scan operation. In other words, if the scan operator is

expected to enter copious amounts of metadata using

the device touch screen interface before hitting the scan

start button, then the overall productivity is going to be governed more by

the user-friendliness of the interface rather than the scanner technology or

transfer rate.

However, if the user is merely scanning a file to a preconfigured loca-

tion, then the scan productivity can be measured looking at two aspects:

the time the user must wait until they can return to their desk with originals

in hand, and the time they must wait before the files can be accessed.

BERTL looks at both of these factors across a selection of scanning set-

tings. Scanning time is only one part of the time required to support image

creation. Getting it to your destination is another. The chart below shows

the scanning time but also reflects something just as, if not more important:

the time it takes to actually use this image. This is a frequently overlooked

aspect of scanning. There are differing time elements in the actual scan

side of the operation but also in the time to desktop.

BERTL’s test included different resolution settings (200 dpi and 300

dpi) text only and text/photo, as well as different capture levels.

Scan Data Capture Productivity

Results

Scanning time is only one part of

the time required to support image

creation. Getting it to your destination

is another. The charts show the scan-

ning time but also reflects something

just as, if not more important: the time

it takes to actually use the image.

This is a frequently overlooked as-

pect of scanning. There are differing

time elements in the actual scan side

of the operation but also in the time to

desktop.

BERTL’s test included different

resolution settings (200 dpi and 300

dpi) as well as different capture lev-

els: Text only and Text/Photo. As the

chart shows, there is no difference

in scan time between the different

modes and resolutions. There was

a difference between monochrome and colour. The monochrome samples

were scanned in 26 seconds, the colour in 45 seconds.

Users will delight in the ease of use and quick turnaround time for a

MFP scan as they find more and more reasons to scan their documents

and support requirements ranging from knowledge sharing to records

management.

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